Executive Assistant

RESPONSIBILITIES

• Provide administrative support to the Managing Director & Chief Executive Officer (CEO), w.r.t Meeting Schedules, Co-Ordination with CEO’s team and stakeholders in a Corporate Environment.
• Manage the MD / CEO’s diary and schedule appointments with clients, internal departments, external stakeholders, other agencies, and Departments.
• Manage the day-to-day activities of the office
• Take minutes in relevant meetings of the MD / CEO
• Co-ordinate and expedite follow-up work as may be required i.e., record and circulate tasks to the team members and conduct follow-ups.
• Make reports, letters, and presentations in the appropriate format
• Conduct desktop research when required on certain issues that MD/CEO needs.
• File documentation for ease of retrieval (both electronic and manual)
• Coordinate travel arrangements with Finance in terms of flight bookings, accommodation, and car hire. Coordinate logistics for staff meetings
• Ensure timely completion of weekly reports by all team members across the origanisation hierarchy

 

EDUCATION
Graduate (any stream)

5 to 8 years experience as an Executive Assistant to C Level Executives (CEO, CXO, CMO etc.)

SKILLS / ATTRIBUTES

• Strong Verbal and written communication skills
• Good at Planning and organizing
• Computer proficient
• Ability to Multi-task
• Independent
• Attention to Detail
• Superior listening and troubleshooting skills
• Ability to handle multiple priorities simultaneously, deliver on tight deadlines
• Ability to take initiative and work independently with little supervision
• Ability to use oral and written methods to communicate effectively
• Ability to handle sensitive information and maintain a high level of confidentiality